Conditions of Hire

Christian Malford Village Hall

Hall Booking Policy and Procedures

 

Introduction

Christian Malford Village Hall Management Committee wish to ensure that Christian Malford Village Hall is utilised for the benefit of Christian Malford Village Residents and User Groups and to minimise disruption to the community.

This policy is implemented to ensure the effective hiring of the Hall to both regular user groups and private hirers and to provide safeguards to users and the local community. All persons hiring / using Christian Malford Village Hall or taking part in activities are expected to comply with the standards which are set out in this document.

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Access

• The Booking Secretary shall agree access arrangements with the Hirer.

• The Booking Secretary will supply a key to The Hirer for their safe keeping and use immediately prior to the booking.

• The Hirer will return the keys to the Booking secretary immediately after the booking.

• The Booking Secretary will keep an up to date list of key Holders and their contact details.

• Only elected Officers of the Village Hall committee may hold keys.

 

Standards for the hire of Christian Malford Village Hall

Christian Malford Village Hall Management Committee would like all users to embrace and enjoy the facilities and activities of the Hall.

To achieve this, every user is expected to adhere to the following standards:

• Exercise a duty of care for the health, safety and welfare of all persons using Christian Malford Village Hall facilities. The maximum capacity of the hall is 150 persons or 100 persons seated.

• Ensure compliance with Christian Malford Village Hall policies, including the Health and Safety Policy, Environmental Policy, Equal Opportunities Policy and the Child Protection and Vulnerable Adults Policy.

• Ensure all children and young persons under the age of 18 are supervised at all times, by an appropriate adult.

• Treat everyone with respect and in accordance with their needs embracing individual difference.

• Conclude all activities by 12.00 pmand leave the premises within 30 minutes after that time.

• Do not cause disorder or excessive noise, to the potential detriment of residents or other users.

• Park vehicles in a considered manner as not to cause obstruction or danger.

• Leave all facilities clean, tidy and immediately report any damage or hazards to the Bookings Secretary.

• Ensure the building is left safe and secure.

• All accidents must be reported and details recorded in the accident book.